Enterprise file sync and share (EFSS) is an integral part of today’s workplace. Commonly known as file sharing, enterprise file sync and share allows individuals to share files with multiple users and devices. Once used as a simple personal tool to access videos, documents, spreadsheets, PDF’s and more from any device, it has now become a vital tool for collaboration in the workplace.
CSOs, CIOs, and CTOs are burdened with providing a file sync and share solution that meets industry and company practice guidelines without hindering the productivity and environment of their unique workplace. Below are three important requirements to consider when identifying file sync and share options for your business.
- Ease of Use – Employees are instinctively resistant to change. For years they have likely been using their own tools to share files. Be proactive in eliminating barriers to change and make sure that the solution your company chooses has a streamlined user interface and integrates smoothly with your existing systems. A smooth transition to an easy-to-use file sharing solution will encourage collaboration and improve productivity.
- Security – In order to protect your company and your employees, you must make sure that the tool you decide to introduce allows the IT department to regain and maintain security of the company’s data. A secure file sharing solution must have superior encryption technology and a thorough file access permission feature to ensure the highest level of security.
- Control – Your company’s IT department should have visibility and control over how business data is being accessed or shared, which cannot be done if employees use their own file sync and share tools. This needed control can be achieved by identifying a file sync and share tool that allows for encryption key management and control over who can view, share, and edit files.
Using the cloud for collaborating and sharing files is not going away any time soon. In order to keep up with the growing and constant threat of cyberattacks, companies need to introduce the right file sync and share solution. Identifying the EFSS solution that best fits your business needs with the highest level of security will not only protect your company and employees, but will promote a more collaborative and productive work environment.